Terms of Service

1. Service description

CVlization provides a software-as-a-service platform that helps recruiting teams manage candidates, share profiles with trusted partners, track feedback, and access analytics. The service includes web applications, APIs, integrations, documentation, and any related support we provide.

2. Eligibility and account registration

To use the service you must be of legal majority in your jurisdiction and have a contractual relationship with a legitimate company or recruiting firm. You must provide accurate registration information and keep it up to date. We may verify corporate email domains and decline or suspend accounts that do not meet our eligibility requirements.

3. Acceptable use & community guidelines

You agree not to misuse the platform. Prohibited activities include, without limitation:

• Uploading content that violates applicable laws, third-party rights, or candidate privacy expectations.
• Attempting to access or disrupt accounts, systems, or data that do not belong to you.
• Reverse-engineering or attempting to bypass technical protections or rate limits.
• Using the service to send unsolicited communications (“spam”) or to harass individuals or companies.
• Creating false companies or misrepresenting your relationship with candidates or partners.

We reserve the right to investigate violations and suspend or terminate access when necessary to protect the platform, partner companies, or candidates.

4. Candidate data and confidentiality

Candidate information is sensitive. You agree to:

• Share candidate profiles only when permitted by your internal policies and applicable law.
• Obtain any required consents from candidates before uploading or sharing their data.
• Respect blacklists, privacy settings, and sharing opt-outs configured in the platform.
• Notify us promptly if you become aware of any unauthorized access or disclosure of candidate data.

Each company remains responsible for its own compliance with labour, privacy, and employment regulations.

5. Intellectual property

We retain all rights, title, and interest in the CVlization platform, including software, designs, documentation, and trademarks. You receive a limited, non-exclusive, non-transferable license to use the service during your subscription. You retain ownership of candidate profiles, notes, and content that you submit, and you grant us a limited license to host, process, and display that content to provide the service.

6. Fees and payment

Unless otherwise agreed in a separate order form, the service is provided on a subscription basis. Invoiced fees are due within the payment terms stated on the invoice. Late payments may incur interest, and we may suspend access if invoices remain unpaid. All fees are exclusive of taxes, which you are responsible for paying where applicable.

7. Service availability & changes

We aim to provide high availability and professional support. However, occasional maintenance windows or incidents may occur. We reserve the right to modify the platform, introduce new features, or discontinue functionality; major changes will be communicated in advance via email or in-app notifications.

8. Warranties and disclaimers

The service is provided “as is” and “as available.” To the fullest extent permitted by law, we disclaim all warranties, whether express, implied, statutory, or otherwise, including merchantability, fitness for a particular purpose, and non-infringement. We do not guarantee that the service will meet all requirements, be error-free, or achieve specific hiring outcomes.

9. Limitation of liability

To the extent permitted by law, our aggregate liability for any claim arising out of or relating to the service is limited to the amounts paid by you during the twelve (12) months preceding the event giving rise to the claim. We are not liable for indirect, incidental, consequential, special, exemplary, or punitive damages, nor for lost profits, revenues, data, or goodwill.

10. Term and termination

These Terms remain in effect for the duration of your subscription. Either party may terminate for material breach if the breach is not cured within thirty (30) days after written notice. Upon termination, access to the platform will cease, but you may export your data within a reasonable period unless otherwise required by law.

11. Compliance with laws

You are responsible for complying with all applicable employment, labour, privacy, and anti-discrimination laws. If your use of the platform requires compliance with specific regulations (e.g., GDPR, CCPA), you must inform us so we can support the appropriate controls.

12. Governing law & dispute resolution

These Terms are governed by the laws of France, without regard to conflict-of-laws principles. Parties agree to attempt amicable resolution before resorting to formal proceedings. Failing that, disputes shall be submitted to the competent courts of Paris, France, unless another jurisdiction is mandated by applicable law.

13. Updates to the Terms

We may revise these Terms to reflect product improvements, legal changes, or new features. We will post the updated Terms on this page with a new “Last updated” date and, when appropriate, send notifications via email or in-app. Continued use of the service after the effective date constitutes acceptance of the revised Terms.

14. Contact

If you have questions about these Terms or need to deliver notices, contact us at: legal@cvlization.com.